Title:  Office Manager - Dining Services at Palm Beach Atlantic University

Job Description

The Office Manager - Dining Services at Palm Beach Atlantic University computes, classifies, records, and verifies numerical data for use in maintaining accounting records by performing the following Job Responsibilities. 

Job Responsibilities

•    Compiles documents, such as invoices, reports, and checks, substantiating business transactions.
•    Verifies and posts details of business transactions, such as funds received and disbursed, and totals accounts to ledgers or computer spreadsheets and databases.
•    Audits invoices, researches discrepancies and acquires approval for payment.
•    Investigates problems that vendors or purchasing agents have with acquiring payment for bills.
•    Computes and records charges, refunds, cost of lost or damaged goods, freight charges, rentals, and similar items.
•    Prepares vouchers, invoices, checks, account statements, reports, and other records, and reviews for accuracy.
•    Reconciles general ledger accounts with various registers.
•    Compiles weekly and monthly operating reports, detailing revenue, expenses, and inventories.
•    Monitor accounts payable and receivable to ensure that payments are up to date.
•    Reconciles report discrepancies and problems.
•    Codes data for input to financial data processing system according to company procedures.Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors 
•    Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc.
•    Greets customers, clients, and employees; answers inquiries or directs calls where necessary
•    Maintain office memos and informative postings
•    Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office

At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.

Qualifications

•    An individual must be able to perform each crucial duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
•    Education and/or Experience: Six months to one year related experience and/or training; or equivalent combination of education and experience.
•    Language Skills: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
•    Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
•    Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
•    Digital Literacy: Must be proficient in MS Excel, MS Outlook, familiar with proprietary Accounting softwarePrior administrative experience preferred 
•    The ideal candidate will have a solid understanding of Microsoft applications, including but not limited to: Outlook, Word, PowerPoint, and Excel 
•    Demonstrates interpersonal and communication skills, both verbal and written
•    Demonstrates strong interpersonal skills, accuracy, and attention to detail
•    Requires frequent performance of repetitive motions with hands and/or arms

This role may have physical demands including, but not limited to, lifting, bending, pushing, pulling and/or extended walking and standing. This role may also require uniforms and/or usage of Personal Protective equipment (PPE).

Education

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.