Title:  Office Coordinator - Higher Education

Job Description

The Office coordinator provides support in all administrative tasks in support of the team managers and Director (GM). This includes but is not limited to accounts payable, invoice tracking and logging into database, communicating with client and vendors, and support with scheduling of staff. The ideal candidate will possess the ability to communicate, create data analytics, response and draft emails, and work well with technology including Microsoft office and facilities management applications along with working in a fast-paced environment.

Job Responsibilities

• Provide administrative support for the complete facilities services offices, maintenance, custodial, grounds and customer service.
• Accounts payables: Invoice reviewing, documenting and submitting for GM approval.
• Invoice processing for payment along with creating purchase orders.
• Be responsible for managing electronic filing systems and implementing any approved necessary structure revisions as required.
• Be responsible for producing the facilities tickets review monthly report for the GM.
• Organize / Manage training courses for the facilities services team.
• Facilities services email liaison to ensure general inquiries receive response within a timely manner.
• Meeting minute taker (when required)
• Schedule meetings as requested.
• Manage all access request forms.
• Inductions - Collate data base on contracts we use in terms of training hippo/ccs inductions and schedule as required.
• Keep approved vendors list up to date with insurance details etc.
• Assist with timesheet corrections.
• Admin help in cleaning schedules, maintenance& grounds schedules.
• Any safety admin toolbox / data sheets update 

At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.

Qualifications

• Possess strong professional etiquette – Bilingual preferred
• Strong digital literacy required i.e. Excel, Word, PowerPoint
• Strong problem solving, analytical, and interpersonal skills
• Must have customer service experience

Education

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.