Title:  Senior Executive Administrative Assistant

Job Description

The Senior Executive Administrative Assistant is responsible for various administrative duties and project management tasks in support of the Aramark Destinations senior team.

Hybrid/Remote – based in Aramark Phoenix office a minimum of three days a week or as needed

Job Responsibilities

• Calendar Management - Scheduling appointments, meetings, and travel, often coordinating with other calendars and stakeholders.
• Travel Coordination - Arranging flights lodging, and itineraries for business travel.
• Relationship Management - Acting as a point of contact for the executives, building and maintaining relationships with internal and external stakeholders.    Receptionist/office visitor engagement as needed.
• Confidentiality and Discretion - Handling sensitive company information with discretion and maintaining confidentiality at all times.
• Special Projects - Assisting with special projects and initiatives as needed by the executives.  Content management for internal comms, upon request.
• Office Management - May include tasks related to office organization, supply management, office culture and other administrative duties. EDS software management for Phoenix and Philadelphia meetings.  Responsibilities for ordering office supplies, managing equipment leases, and Phoenix office property manager interface
• Document Preparation - Creating reports, presentations, and other documents, ensuring accuracy and clarity.
• Expense Report Management – supporting team with Expense Report submission, ensuring accuracy and timely submission.
• Payroll Support & Management – ensure payroll is approved each cycle. Ensure hours are entered and accurate for employees.

   

  At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.

Qualifications

• 3-5 years of Executive Administrative work experience preferred.
• High School Diploma required.
• Technical Proficiency - MS Office Suite experience with proficiency in Excel, PowerPoint, and project management software required.  Concur expense reporting software experience preferred
• Effective communication skills; written and verbal.
• Excellent customer service and administrative skills required.
• Ability to develop and maintain a positive working relationship with others.
• Detail oriented, ability to multi-task, prioritize effectively and with strong organizational skills are required.
• Adaptability; adjust to changing priorities and demands

Education

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.