Title:  Executive Assistant

Job Description

We are seeking a highly skilled Senior Executive Support & Project Management Specialist to provide comprehensive support to our Chief Information Officer (CIO) and technology leadership team.
This hybrid role blends executive support, project coordination, communications support. You will manage complex schedules, streamline communications, coordinate enterprise level meetings, and ensure seamless operational rhythm in a fast paced, global environment.
The ideal candidate is proactive, composed, detail obsessed, technologically fluent (particularly with AI tools), and comfortable operating with significant autonomy in a Fortune 500 setting.

Job Responsibilities

Executive & Administrative Support
•    Manage and prioritize the CIO’s calendar across global time zones.
•    Arrange detailed domestic and international travel itineraries.
•    Serve as primary point of contact for internal teams, executives, and external partners.
•    Handle expenses and ensure compliance with budget policies.
•    Maintain strict confidentiality and high integrity in managing sensitive information.
•    Fully facilitate Tech Leadership meetings, including scheduling, agendas, and attendee lists.
•    Support preparation and delivery of Board-level materials.
•    Ensure all calendar entries include complete logistics and access details.
•    Anticipate impacts of major events (board meetings, LT meetings, town halls) and build necessary prep sessions.
•    Adjust the executive’s schedule proactively as priorities evolve.
Communications Monitoring
•    Monitor incoming communications (emails teams messages) to ensure nothing critical is missed.
•    Assess urgency using knowledge of priorities, deadlines, and senders.
•    Ensure pre-read materials are delivered at least 24 hours before meetings.
•    Screen external inquiries and respond/escalate appropriately on behalf of the CIO.
Leadership Meeting & Town Hall Management
•    Own agendas, run of show, materials, and logistics for Leadership Meetings and Town Halls.
•    Coordinate presenters, content sequencing, and timely input collection.
•    Support development and flow of Board level materials.
Project Management
•    Assist in defining, leading, and tracking projects and deliverables.
•    Identify resources and support alignment to meet project objectives.
•    Coordinate logistics for project teams and on-site visits.
•    Manage administrative operations while driving execution of key team deliverables.
•    Communicate regular process updates across the organization.
•    Conduct ad hoc data and financial analyses.
Document & Communication Support
•    Draft, edit, and refine executive level correspondence, presentations, and reports.
•    Produce board ready materials reflecting the CIO’s tone and priorities.
•    Support clear communication flow across the CIO organization and senior leadership.
Cross Enterprise Influence
•    Build trusted relationships with executives, business leaders, EAs, and key partners.
•    Represent the CIO when appropriate-requesting updates, resolving issues, and driving outcomes.
•    Effectively determine when it is appropriate to speak on behalf of the CIO.
Critical Behaviors
•    Anticipatory, proactive thinker
•    Calm under pressure
•    Outcome-driven and aligned with executive priorities
•    Exceptionally organized and structured
•    High integrity and discretion
•    Strong executive level communication
•    Executive presence and ability to influence without authority
AI Forward Capability
•    Proficiency with Microsoft Copilot and modern AI tools
•    Ability to use AI for communication, summarization, prioritization, and workflow optimization
•    Curiosity about emerging technology and continuous improvement
Additional Attributes
•    Fast learner with strong business acumen
•    Persistent yet diplomatic
•    Comfortable with ambiguity and complexity
•    Committed to continuous improvement

Qualifications

•    Bachelor’s degree or equivalent experience in Accounting, Finance, Business Management, or related field
•    7+ years supporting C-level executives, preferably in a Fortune 500 environment
•    Strong project management experience
•    Advanced proficiency with Microsoft Office, Teams, SharePoint, and AI tools
•    Exceptional organizational, multitasking, and decision-making ability
•    Strong analytical skills and independent working capability
Preferred
•    Experience with SAP travel systems (Concur)
•    High emotional intelligence and relationship-building skills
•    Experience with global travel coordination or event planning

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.