Job Description
The DOT Compliance Coordinator supports the organization’s Federal Motor Carrier Safety Administration (FMCSA) driver compliance program and helps ensure regulated commercial motor vehicle drivers meet applicable federal, state, and company requirements. The position coordinates driver qualification processes, maintains accurate regulatory records, identifies compliance deficiencies, and partners with field operations and corporate stakeholders to prevent unqualified or non-compliant drivers from operating regulated commercial motor vehicles.
Job Responsibilities
Driver Qualification and DQF Compliance
Coordinate the qualification and onboarding process for DOT-regulated CDL and non-CDL drivers.
Establish, review, maintain, and audit Driver Qualification Files (DQFs) for completeness and compliance with applicable FMCSA requirements.
Review driver applications, motor vehicle records, previous-employer information, road-test documentation, medical certification, and other required qualification records.
Monitor driver qualification status and identify missing, expired, incomplete, or inconsistent documentation.
Coordinate corrective actions with field management and escalate potential driver disqualifications or unresolved deficiencies.
Maintain accurate documentation supporting the organization’s approved DOT driver population.
Driver License and MVR Compliance
Monitor driver license status, license class, endorsements, restrictions, and expiration dates.
Coordinate pre-employment and periodic Motor Vehicle Record (MVR) reviews and maintain required documentation.
Review driver records for violations, suspensions, revocations, or other information that may affect qualification.
Complete or support required annual driving-record reviews and document qualification determinations.
Medical Qualification
Monitor medical certification requirements and expiration dates for applicable DOT-regulated drivers.
Review and maintain medical qualification documentation required under FMCSA regulations.
Communicate upcoming expirations to field management and coordinate timely renewal activity.
Identify expired or deficient medical documentation and support removal-from-driving or corrective-action processes when required.
CDL Drug and Alcohol / Clearinghouse Compliance
Support compliance activities under 49 CFR Part 382 for CDL drivers subject to federally regulated drug and alcohol testing.
Coordinate and maintain applicable FMCSA Drug and Alcohol Clearinghouse consent, query, and recordkeeping documentation.
Assist with pre-employment, random, post-accident, reasonable-suspicion, return-to-duty, and follow-up testing documentation, as applicable.
Escalate prohibited-status, testing, Clearinghouse, or return-to-duty concerns to Aramark Fleet leadership.
Maintain confidentiality and appropriately safeguard sensitive driver information.
Hours of Service and ELD Compliance
Support monitoring of Hours-of-Service (HOS) and Electronic Logging Device (ELD) compliance.
Review compliance reports for potential violations, unidentified driving, form-and-manner issues, or missing records.
Assist drivers and field management with ELD and HOS compliance questions.
Support education, coaching, and corrective-action activities involving HOS and ELD requirements.
Maintain working knowledge of applicable HOS exceptions and exemptions.
Compliance Monitoring and Field Support
Conduct periodic audits of driver qualification records and related compliance documentation.
Monitor dashboards, reports, rosters, and exception data to identify deficiencies requiring follow-up.
Communicate compliance deficiencies clearly and promptly and track open items through resolution.
Provide guidance and support to field operations regarding DOT driver qualification requirements.
Assist with internal reviews, regulatory audits, investigations, and requests for supporting records.
Identify recurring compliance trends and recommend process, training, or control improvements.
Support development and maintenance of procedures, training materials, forms, and compliance job aids.
Qualifications
- Associate degree or an equivalent combination of education and relevant experience preferred.
- 1 year experience in DOT, transportation, fleet, safety, regulatory compliance, human resources, or a related function preferred.
- Working knowledge of the Federal Motor Carrier Safety Regulations, particularly 49 CFR Parts 382, 383, 390, 391, 392, and 395, preferred.
- Experience maintaining regulated driver records or Driver Qualification Files strongly preferred.
- Strong organizational, analytical, documentation, and recordkeeping skills.
- Ability to manage multiple compliance priorities, deadlines, and follow-up activities with limited supervision.
- Strong attention to detail and the ability to recognize incomplete or inconsistent documentation.
- Effective written and verbal communication skills with the ability to work with drivers, field managers, and corporate stakeholders.
- Ability to work remote.
About Aramark
Our Mission
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
About Aramark
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.