Title:  Purchasing & Receiving Manager Food & Beverage Department

Job Description

Purchasing & Procurement
•    Place daily, weekly, and periodic food and beverage orders with approved vendors to maintain par levels.
•    Source competitive pricing and assist in vendor selection and relationship management.
•    Review purchase orders for accuracy prior to submission.
•    Coordinate with the Executive Chef and F&B leadership to anticipate ordering needs based on menus and event calendars.
•    Maintain and update a preferred vendor list and product specification sheets.
Receiving & Inventory
•    Oversee and conduct daily receiving of all deliveries, verifying quantities, quality, and pricing against purchase orders and invoices.
•    Reject or document any product that does not meet quality or specification standards.
•    Ensure accurate data entry of all received goods into the inventory management system.
•    Conduct regular physical inventory counts (weekly, monthly) and reconcile variances.
•    Monitor stock rotation (FIFO) and ensure proper storage conditions in all dry, refrigerated, and frozen areas.
Financial & Compliance
•    Code and submit invoices for accounts payable processing in a timely manner.
•    Track purchases against budget and alert management to cost variances.
•    Maintain organized records of all purchase orders, invoices, and receiving logs.
•    Ensure compliance with all local health departments, food safety (HACCP), and company sanitation standards in receiving and storage areas.
Team & Communication
•    Coordinate with kitchen, bar, and service teams to communicate product availability, substitutions, and delivery timelines.
•    Supervise receiving staff or warehouse assistants as applicable.
•    Communicate proactively with vendors regarding delivery issues, shortages, and substitutions.
•    Participate in F&B management meetings and provide purchasing and inventory reports.

Job Responsibilities

Purchasing & Procurement
•    Place daily, weekly, and periodic food and beverage orders with approved vendors to maintain par levels.
•    Source competitive pricing and assist in vendor selection and relationship management.
•    Review purchase orders for accuracy prior to submission.
•    Coordinate with the Executive Chef and F&B leadership to anticipate ordering needs based on menus and event calendars.
•    Maintain and update a preferred vendor list and product specification sheets.
Receiving & Inventory
•    Oversee and conduct daily receiving of all deliveries, verifying quantities, quality, and pricing against purchase orders and invoices.
•    Reject or document any product that does not meet quality or specification standards.
•    Ensure accurate data entry of all received goods into the inventory management system.
•    Conduct regular physical inventory counts (weekly, monthly) and reconcile variances.
•    Monitor stock rotation (FIFO) and ensure proper storage conditions in all dry, refrigerated, and frozen areas.
Financial & Compliance
•    Code and submit invoices for accounts payable processing in a timely manner.
•    Track purchases against budget and alert management to cost variances.
•    Maintain organized records of all purchase orders, invoices, and receiving logs.
•    Ensure compliance with all local health departments, food safety (HACCP), and company sanitation standards in receiving and storage areas.
Team & Communication
•    Coordinate with kitchen, bar, and service teams to communicate product availability, substitutions, and delivery timelines.
•    Supervise receiving staff or warehouse assistants as applicable.
•    Communicate proactively with vendors regarding delivery issues, shortages, and substitutions.
•    Participate in F&B management meetings and provide purchasing and inventory reports.

Qualifications

Required
•    High school diploma or GED required; associate or bachelor’s degree in hospitality, Business, Supply Chain, or related field preferred.
•    1–2 years of experience in purchasing, receiving, inventory, or a related food & beverage role.
•    Basic understanding of food and beverage products, including produce, proteins, dairy, and dry goods.
•    Proficiency in Microsoft Office (Excel, Word, Outlook); experience with inventory or POS systems a plus.
•    Strong organizational skills and attention to detail.
•    Ability to lift to 50 lbs and work in varying temperature environments (walk-in coolers, freezers).
•    Reliable, punctual, and able to work flexible hours including early mornings, weekends, and holidays as needed.
Preferred
•    Experience with purchasing or inventory software 
•    ServSafe Manager certification or willingness to obtain upon hire.
•    Experience in a hotel, resort, restaurant, or catering environment.
•    Basic understanding of food cost and beverage cost principles.

Work Environment & Physical Requirements

•    Fast-paced kitchen, receiving dock, and storage environments.
•    Exposure to varying temperatures; must be able to work in refrigerated and frozen storage areas.
•    Frequent standing, walking, bending, and lifting (up to 50 lbs).
•    Early morning availability required for vendor deliveries.

Education

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.