Title:  Administrative Assistant -University of Southern California

Job Description

Office workers are responsible for assisting managers with administrative tasks, assisting with start of shift responsibilities, and managing the departments CMMS process. This individual works closely with the Location Manager to ensure that procedures are followed, paperwork is logged and filed in a timely manner.

COMPENSATION: The hourly rate for this position ranges from $21.00 to $25.00, depending on circumstances including an applicant’s skills and qualifications, certain degrees and certifications, prior job experience, market data, and other relevant factors. Additional compensation may include a bonus or commission (if relevant). This is Aramark’s good faith and reasonable estimate of the range of compensation for this position as of the time of posting.

If hired, employee will be in an “at-will position” and Aramark reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time AND FOR ANY REASON, including, BUT NOT LIMITED TO for reasons related to individual performance, Aramark or individual department/team performance, and market factors.

For LA County Applicants: Qualified Applicants with arrest or Conviction records will be considered for Employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Job Responsibilities

• Process invoices, setup and update new vendors through Aramark Payment Services
• Track AP & AR (Accounts Payable, Accounts Receivable) as needed
• Manage timekeeping system and weekly payroll close (knowledge in ABI preferred)
• Receive, dispatch, and close work orders TMA as needed.
• Assisting in Monthly parking permit applications for department.
• Answer incoming phone calls in a professional manner.
• Assist in HR functions such as: Recruiting, hiring, onboarding.  
• Maintain files at the location.
• Order supplies (office supplies, shoes for crews, uniforms, etc.).
• Prepare communication materials for the hourly staff including, but not limited to bulletin boards, schedules, memos, safety briefs, etc.
• Ability to remain stationary for long periods of time.
• Repetitive motion is required, involving typing, filing and use of hands and wrists.

Additional Job Functions:

• Assist with administrative projects as needed.
• Flex schedule: Variable shift start during Basketball and Volleyball seasons.

At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.

Qualifications

Required Qualifications:

• Strong computer skills and proficiency in Microsoft Office programs.
• Strong problem solving and analytical skills.
• Excellent communication skills, organization skills and attention to detail.
• High school diploma or equivalent.

Desired Qualifications:

• 2 - 3 years of work experience in office administration.
• Bi-lingual (Spanish) preferred.
• Previous basic accounting skills and customer service experience preferred.

Work Environment: Unit offices, back-of-house, and other locations on campus.

Education

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.