Title:  Admin- HR/Finance- UMMC Jackson Main Tower

Job Description

The Administrative Assistant – HR/Finance provides support to both the Human Resources and Finance . This role is responsible for assisting with day-to-day HR functions such as recruitment coordination, onboarding, and employee recordkeeping, while also supporting finance operations including invoicing, payment tracking, and expense reporting. The ideal candidate is detail-oriented, organized, and able to manage multiple priorities across departments. 

Job Responsibilities

Human Resources Support

• Assist with recruitment efforts including job postings, applicant tracking, scheduling interviews, and communication with candidates.

• Coordinate new hire onboarding activities (pre-employment paperwork, orientation, background checks, etc.).

• Maintain and update employee personnel files, HRIS, and confidential records.

• Assist with benefits administration (open enrollment, changes, employee inquiries).

• Support employee engagement activities, trainings, and performance review processes.

• Prepare HR-related reports and ensure compliance with policies and employment laws.

• Provide general administrative support to HR team (meeting coordination, correspondence, filing).

Finance & Invoicing Support

• Process vendor invoices, match purchase orders, and verify accuracy of billing.

• Prepare and issue customer invoices in a timely manner.

• Track accounts receivable and follow up on outstanding payments.

• Assist with expense reports, reimbursements, and petty cash handling.

• Maintain accurate financial records and assist with month-end closing tasks.

• Support budget tracking and financial reporting as needed.

• Communicate with vendors and internal teams regarding billing inquiries or discrepancies.

Qualifications

• Associate’s or Bachelor’s degree in Business Administration, Accounting, Human Resources, or related field preferred.

• 1–3 years of administrative experience in HR or Finance (experience in both strongly preferred).

• Strong attention to detail and organizational skills.

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and HRIS/Accounting software.

• Ability to handle sensitive information with confidentiality.

• Excellent communication and interpersonal skills.

 
This role may have physical demands including, but not limited to, lifting, bending, pushing, pulling and/or extended walking and standing. This role may also require uniforms and/or usage of Personal Protective Equipment (PPE).

Education

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.