Title:  Executive Assistant / Scheduler - Pikes Peak

Job Details

Position Type:
Year-Round, Full-Time 

Schedule:
Monday – Friday | 8:00 AM – 4:00 PM (some holidays, evenings, and weekends may be required)

Location: 
4165 Sinton Rd, Colorado Springs, CO 80907

Job Description:
Aramark Destinations Pikes Peak is seeking a highly organized and motivated Executive Assistant / Scheduler to support the General Manager and leadership team. This dynamic, full-time, year-round role combines administrative and operational responsibilities, including scheduling staff, managing communications, coordinating with vendors, assisting with technical tasks, and providing hands-on support across the warehouse, retail, and food & beverage departments. 

The ideal candidate is a proactive problem-solver with excellent written and verbal communication skills, strong math aptitude, and advanced proficiency in Microsoft Office programs. A friendly, professional demeanor is essential. 

In addition to daily operational support, the Executive Assistant will play a key role in onboarding and orienting new and international staff, helping to ensure a smooth and successful start for every team member. 

Aramark’s Hospitality Culture:
Our culture of hospitality is the foundation of everything we do. It reflects our commitment to serving with empathy and compassion and our deep-rooted desire to exceed expectations. Hospitality is our rallying cry. Creating experiences that matter is our passion. 

HOUSING NOT AVAILABLE

Compensation Data

COMPENSATION: The hourly rate for this position ranges from $23 to $26, depending on experience. If both numbers are the same, that is the amount that Aramark expects to offer.  This is Aramark’s good faith and reasonable estimate of the compensation for this position as of the time of posting.​

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BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources.   Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage.  Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works.  For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation.  ​

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There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable law, including, but not limited to, the Los Angeles County Fair Chance Ordinance for Employers, the California Fair Chance Act, and the San Francisco Fair Chance Ordinance to the extent that those laws apply to the opportunity.

Job Responsibilities

• Manage the General Manager’s calendar: schedule meetings, appointments, and internal events
• Monitor and respond to emails, calls, and other communications on behalf of management
• Assist with ordering food, retail merchandise, and operational supplies
• Work with vendors to manage orders, resolve issues, and coordinate deliveries
• Create, update, and maintain staff schedules for all Pikes Peak departments, including Blacksmith Catering BBQ Trailer
• Track and organize staff coverage needs, shift changes, and seasonal schedules
• Assist in technical duties such as preparing reports, spreadsheets, and documents
• Provide hands-on support in the warehouse, retail stores, and food and beverage outlets as needed
• Maintain accurate, up-to-date records for vendor contacts, staff schedules, and operational documentation
• Support special projects and administrative tasks assigned by the General Manager

At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.

Required Qualifications

• Extensive proficiency in Microsoft Word, Excel, Access, and Outlook
• Strong math skills and the ability to create and manage basic spreadsheets and financial tracking
• Exceptional written and oral communication skills
• Friendly, professional demeanor with strong customer service orientation
• Highly organized, detail-oriented, and able to manage multiple tasks simultaneously
• Ability to work independently and prioritize tasks in a fast-paced environment
• Willingness to assist physically in warehouse, retail, and food service environments
• Ability to lift 30 lbs. occasionally

Preferred Qualifications

• Previous experience as an Executive Assistant, Office Manager, Scheduler, or similar administrative role
• Familiarity with staffing systems or scheduling software
• Experience working in a hospitality, retail, food service, or warehouse environment
• Knowledge of inventory ordering processes and vendor communications

Education

Site-Specific Information – Aramark Destinations Pikes Peak Office/Warehouse

• Based in an administrative office with frequent on-site work at Pikes Peak locations
• Requires occasional travel up the mountain for operational support and scheduling oversight
• Involves physical duties including walking, lifting, and standing in retail, warehouse, or food service settings
• Office attire required for administrative work; operational gear provided for mountain based duties
• Exposure to high-altitude, outdoor, and variable weather conditions during visits to Pikes Peak facilities

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.