Title:  Administrative Support Worker - Univ. of Virginia

Job Description

This position is with The Virginia Catering Company. The Administrative Support Worker is responsible for providing clerical and organizational support to the catering department, including managing  event details, client communication, inventory tracking, staff scheduling, and ensuring smooth operation of catering services by handling administrative tasks like data entry, invoice processing, and event documentation. 

Job Responsibilities

Event Management:

• Coordinating event details with clients, including menu selection, dietary restrictions, guest count, and event timeline. 
• Creating and maintaining event spreadsheets to track key information. 
• Scheduling staff for catering events based on requirements. 

Client Communication:

• Answering client inquiries regarding catering options and pricing. 
• Sending event confirmations and invoices to clients. 
• Managing client feedback and resolving any issues. 

Inventory Management:

• Tracking catering supplies, including food items, linens, and equipment. 
• Placing orders for inventory replenishment. 
• Maintaining proper storage and rotation of food items. 

Financial Administration:

• Processing catering invoices and payments. 
• Generating reports on catering revenue and expenses. 
• Assisting with budget management for catering operations. 

Administrative Tasks:

• Data entry for client information and event details. 
• Maintaining filing systems for catering documents. 
• Answering phone calls and emails related to catering inquiries. 

Staff Support:

• Communicating catering schedules to staff members. 
• Assisting with staff training on catering procedures. 
• Addressing any operational concerns raised by catering staff. 

At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.

Qualifications

Required Skills:

• Excellent organizational and time management skills
• Strong communication and interpersonal skills to interact with clients and staff
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) for data management and reporting
• Attention to detail to ensure accurate event planning and execution
• Ability to work under pressure and meet deadlines 

Work Environment:

• Primarily office-based, with occasional visits to event venues to monitor catering operations.
• May involve flexible hours depending on event schedules. 

Education

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.