Title:  Office and Finance Assistant

We are seeking a highly organised and proactive Office & Finance Assistant to join our team in Leeds. This role will assume responsibility for the existing reception and office management function and is critical to ensuring the smooth day‑to‑day running of the office, while also providing essential support to the finance team.

You will act as a first point of contact for clients and colleagues, alongside managing office operations, facilities, and a range of finance support activities. This is an ideal role for someone who is proactive, adaptable, and highly organised, with a genuine interest in developing a career in finance. Study support is available for the right candidate, alongside opportunities to gain exposure across multiple areas of the finance function.

Key Benefits:

• Generous annual leave that increases in line with service, with the opportunity to buy extra
• Life assurance and pension scheme
• Benefits app: access to 100s of discounts, free mortgage advice, cycle to work scheme, health cash plans, online GP appointments, and our Employee Assistance Programme
• FOOD! Opportunities to attend in-house events and try the culinary genius of our teams (we are a food business after all!)

Key Responsibilities:

Office Management & Reception

• Act as the first point of contact for visitors and clients, providing a professional and welcoming front of house experience.
• Manage incoming calls to the Leeds reception, shared inboxes, and general correspondence.
• Handle incoming and outgoing post, courier deliveries, and distribution across the office.
• Support the smooth day to day running of the office, ensuring a safe, well organised, and efficient working environment.
• Manage office supplies, equipment, and relationships with key suppliers, ensuring appropriate stock levels are maintained.
• Liaise with building management and external service providers regarding maintenance, facilities, and repairs.
• Coordinate meeting room bookings and support meeting set up as required.

Finance Support

• Provide day to day support to the finance team, including invoice processing, coding, and tracking.
• Assist with posting journals and maintaining appropriate supporting documentation.
• Support the Accounts Receivable team by taking payments via the dedicated payment line and processing bank cheques.
• Maintain accurate records, spreadsheets, and filing systems to support financial control, audit, and compliance requirements.
• Assist with key financial control activities, including month end reconciliations.
• Over time, gain exposure to wider finance activities, with opportunities to support quarterly and year end reporting processes and the external audit of financial statements.
• Provide ad hoc support to the Financial Accounting and Transactional Services teams as required.

Key Requirements:

• Professional, approachable, and customer focused, with the confidence to act as a first point of contact for colleagues and visitors.
• Highly organised and proactive, with the ability to manage multiple priorities and take ownership of tasks.
• Strong attention to detail, with a willingness to learn and develop new skills.
• Good communication and interpersonal skills, with the ability to work effectively with a wide range of stakeholders.
• Comfortable using Microsoft Office applications, particularly Word, Excel, and Outlook.
• Able to work independently while also contributing positively as part of a wider team.
• Flexible and adaptable, with a positive attitude to change and new responsibilities.
• A genuine interest in pursuing a career in finance and developing professionally over time.

If you are applying for this role and you already work for Aramark, you must notify your line manager before submitting your application. 

At Aramark UK, we are committed to creating a diverse and inclusive workplace where everyone is valued and empowered to thrive. As a proud Disability Confident and Forces Friendly employer, we actively encourage applications from individuals of all abilities and are dedicated to supporting employees with disabilities throughout their career journey. 

We ensure our recruitment process is accessible, and reasonable adjustments are available at every stage, from application to interview and employment. If you require any accommodations or have any questions, please reach out to our recruitment team – careers@aramark.co.uk 

All applications will be treated in the strictest confidence.