Title:  Residential Property Administrator

Job Description

To assist the team in the management of a residential portfolio comprising a mix of residential apartment blocks and PRS schemes.

The property administrator will work closely with the property managers to assist them in carrying out their property management responsibilities such as:

Job Responsibilities

• Liaising with owners and tenants by email and phone.
• Liaising and organising access with contractors.
• Updating Building Management Software with notices, budgets, essential information.
• Preparing Annual reports and AGM packs.
• Assisting in the arrangement of Directors Meetings, Annual General Meetings and Extraordinary General Meetings.
• Arranging repairs and maintenance with contractors and setting up appointments, via Building Management Software.
• Management of cyclical maintenance certifications and updating of PPM Schedules in conjunction with the property managers.
• Liaising with on site personnel.ie janitors or caretakers to follow up tasks.
• Preparing reports for all stakeholders and management.
• Preparing reports and minutes and to assist the residential property team with property administration tasks as might arise.
• Shared Residential Department phone reception duties.
• Other departmental or company administrative duties as may be required.

Qualifications

• Have experience in a property environment ideally in property and tenancy management administration.
• Strong communication and organisation skills.
• Positive, energetic, and motivated individual.
• Must have a solution focused attitude.
• Proficiency in MS Excel, Word, PowerPoint, Proficiency and Outlook.
• Experience in Blockman/Letman or other Property Management Software preferable.
• A team player with excellent attention to detail.