Title:  Regional FM Co-ordinator East

Job Description

ARAMARK Workplace Solutions (AWS) are currently recruiting for a Facilities/Maintenance Co-ordinator based on our PCC PPP contract in East of Ireland (Dublin Sites Coolock & Summerhill & Kilcock in Kildare). This is a perminant position reporting to the Account Director.

Job Responsibilities

•    Responsible for fully updateing the sites Asset Register on the‘RealTine‘ CAFM system.
•    Full administration and co-ordination of the PPM & reactive works on site with both in-house and external support suppliers. Includes quotes, follow up service reports, recommendations etc
•    Logging and updateing site maintenance releated tickets on our ’RealTime‘ CAFM system. 
•    Reviewing and logging H&S documentation including permit to work system.
•    Co-ordination of all works in accordance with agreed contract KPIs/SLA’s
•    Supporting in house maintenance team as required.
•    Administration general site systems and procedures.
•    Updateding in-house IBMS system as required.
•    Support CAD drawing re-layouts updates.
•    Liaiseing with clients on a daily basis to update on tasks and projects where required.
•    Site-specific reports to be produced on weekly AC and lighting schedules & monthly energy data report.
•    Raising requisitions for orders and service call outs/issuing Purchase Orders to contactors/control of materials deliverys on site.
•    Training: management of matrix, training notification system etc.
•    Overview of in-house mail & portor services delivery.
•    Overview of site secuirty supply partner service provision.
•    Overview of in-house cleaning services operational delivery.
•    Working knowlege of healthcare services cleaning (HIQA).
•    Requirement to travel between sites as required.

Qualifications

Candidate requirements (education, skills, experience):
•    2 years experience in a similar facilities co-ordination/administration role.
•    Full and clean driving licence.
•    Excellent communication, interpersonal and organisation skills.
•    Working knowlege of a FM help desk delivery service.
•    The ability to communicate effectively, over the telephone, email and face to face is essential.
•    Planning and organisational skills are also required as the role requires balancing many different duties and being able to prioritise them.
•    Ability to accurately complete tasks assignments & responsibilities in timely manner.
•    Experience of working within a fast paced office environment.
•    Dependable and flexible, able to work independently as well as part of a team.
•    Experience of working within a busy office envoriment.
•    Educated to Leaving Certificate Level.
•    High level working knowledge of MS office packages, Word, Excel, Powerpoint.
•    Experience of working on any CAFM systems (Computer Aided Facilites Management).
•    Understanding of planned maintenance procedures & building assets.
•    A basic understanding of good health & safety practices.
•    Good team work is essential.