Title:  PPM Compliance Coordinator

Job Description

Aramark Workplace Solutions (AWS) is currently recruiting for a Compliance and Planned Maintenance Administrator for an Aramark Workplace Solutions’ contract. Based on site in Newenham House, Head Office. This is a perman

Your key responsibilities will include but are not limited to: 

• CAFM Administration & Planned Maintenance Oversight: Provide comprehensive support and coordination for pre-planned maintenance tasks, collaborating with both internal engineers and external suppliers. Oversee the closure of work requests within Service Level Agreements (SLAs), ensuring transparent planning and improved performance, which is critical for audit readiness. 
• Asset Management System (Assetman) Management: Take responsibility for managing the Assetman system, ensuring accurate asset lifecycle records are maintained. This is crucial for supporting capital planning and providing robust audit trails. 
• F-Gas Compliance Management: Manage all aspects of F-Gas compliance, ensuring strict adherence to regulatory obligations to avoid fines and strengthen overall audit compliance. 
• Contractor Scheduling & Coordination: Efficiently schedule and coordinate external contractors, directly contributing to increased service efficiency and contractor accountability. 
• Reporting & Documentation: Generate and distribute weekly and monthly reports from the CAFM system (our in-house system). Diligently collate, submit, and file all reports and associated documentation. 
• Financial & Administrative Support: Raise and send out Purchase Orders (POs) and ensure the accurate processing of all related paperwork, maintaining and managing relevant spreadsheets. 
• Volume & Complexity Handling: Effectively manage increased work volume and complexity, supporting service resilience and preventing duplication of effort or missed tasks. 
• Site Audit Coordination: Coordinate site audits, particularly for critical infrastructure like Data Centres and Exchnage facilities. This ensures regulatory adherence, minimises audit findings, and protects critical infrastructure integrity. 
• Process Efficiency: Develop and implement efficient and organised work practices to ensure all business activities are carried out in a professional manner. 

Candidates must possess: 

• Software Proficiency: Strong experience with MS Excel, Word, and Outlook; an intermediate level in Excel is a distinct advantage. Experience with Computer-Aided Facilities Management (CAFM) systems is highly desirable. 
• Interpersonal & Communication Skills: An extremely flexible individual with excellent interpersonal skills. You must have an excellent telephone manner and strong communication skills, as client liaison is critical to this role. 
• Autonomy & Dependability: A dependable and flexible self-starter, capable of working independently to strict deadlines with minimum supervision. 
• Organisational Acumen: Excellent organisation skills and the ability to multi-task and work on your own initiative are essential. 
• Proactive Approach: Demonstrated ability to actively engage in "Emphasizing Excellence," "Decision Making," and "utilising Market Knowledge" in current or previous roles.