Title:  HR Coordinator

Job Description

The HR Coordinator is responsible for providing essential support to the HR Business Partner, Head of HR and wider HR Team.  This role is a fantastic opportunity to gain exposure to both strategic and operational HR across a dynamic, fast-paced organisation. The role of HR Coordinator will suit someone who is hands-on, adaptable, and passionate about delivering an excellent employee experience. This role will report directly to a HR Business Partner and will work alongside management at all levels across the organisation in the Republic of Ireland in the delivery of best practice HR Solutions. The ideal candidate is organized, detail-oriented, and passionate about people operations.

Scope of the Role:

This role is responsible for the coordination of a wide range of HR tasks across the Workplace solutions and Support Function portfolio.   

Key Responsibilities:

• Provide day-to-day HR administrative and coordination support across employee lifecycle activities.
• Coordination and support of all HR aspects of the TUPE transfer process, including but not limited to:
• Compile and verify accurate employee records, contracts, benefits, and payroll information for transfer.
• Assist in preparing and distributing TUPE-related documentation, such as letters of notification, Warm Welcome Onboarding and FAQs.
• Act as a first point of contact for employee questions regarding the TUPE process.
• Support consultation meetings between the Operations team and affected employees.
• Support the HR team in meeting legal timelines and obligations under TUPE regulations.
• Assist with onboarding activities for employees joining the new organization (e.g., system access, welcome packs).
• Support offboarding tasks for employees leaving the current organisation (e.g. final payroll coordination).
• Support Managers and the HR Business Partner with note taking during HR Processes.  
• Provide administrative support to the HR Business Partner in respect of Data Subject Access Requests. 
• First point of contact for coordination of HR responses in relation to external audits.
• Support compliance with business initiatives such as annual compliance training, 
• Respond to employee queries regarding HR policies and procedures 
• Support employee engagement, DE&I and wellness initiatives 
• Help organise training sessions and workshops
• Assist in preparing HR reports and metrics for management
• Support Management on various HR projects and initiatives 
• Develop strong relationships with stakeholders to anticipate needs.
• Be flexible to assist the HR team as required with Ad hoc projects/duties.

Technical Knowledge and Key Attributes

•    Proven experience as an HR coordinator or similar administrative role
•    1–3 years of experience in an HR support role
•    CIPD qualification an advantage. 
•    Strong organisational skills and attention to detail, with the ability to manage multiple tasks in a fast-paced environment.
•    Previous experience supporting employee relations cases (note-taking, documentation, coordination) desirable.
•    Excellent communication and interpersonal skills, with confidence to engage with stakeholders at all levels.
•    Proactive, solutions-focused approach with willingness to learn and develop. 
•    Knowledge of employment law and HR best practice in Ireland (experience in unionised environments an advantage).
•    Good team player and flexible to support peers and colleagues in the HR team 
•    Strong IT skills, including MS Office and HRIS systems.
•    Strong written and verbal communication abilities
•    Ability to work well under pressure and handle multiple tasks simultaneously
•    Customer service-oriented attitude
•    Reliable and trustworthy with the ability to maintain confidentiality

Note: Due to the nature of the business additional duties may be assigned from time to time.