Title:  Facilities Coordinator

Job Description

We are seeking a Facilities Coordinator to deliver a high standard of facilities service within a leading LAW firm based in Dublin 2

Job Responsibilities

•    Create and maintain a safe working environment for visitors and staff who work within the building by implementing regular inspections and walk throughs of the premises and identifying any potential issues for action.
•    Manage all couriers, post and deliveries and carryout inhouse deliveries when required.
•    Provide a reprographics service to include printing & scanning
•    Complete morning set up of meeting rooms and board room configurations when required
•    Preparing offices/rooms for events and meetings, by ensuring that meeting rooms and board rooms are sufficiently stocked with meeting room essentials such as snacks, water & tissues etc.
•    Maintaining an inventory of consumables and placing orders in advance of depleting stock levels.
•    Carry out specific cleaning guidelines on equipment, such as coffee machines water softeners, filtered taps, dish washers, etc.
•    Manage day to day issues as they arise in a professional and prompt manner by adhering to either the clients service level agreement or expectancy. 
•    Monitor meeting room calendars in order to plan accordingly any additional equipment required such as AV etc.
•    Manage car parking requests for staff and visitors.
•    Manage access control cards and keys for visitors, contractors and staff.
•    Provide support and updates to the Client’s Liaison when required on all relevant issues that arise on the premises.
•    Ensure that operational standards at the building meets the clients’ requirements.
•    To be vigilant to any Health, Safety and Welfare risks in the development and bring any concerns to the attention of the FM manager and the Client’s Liaison.
•    Assist in the arrangements for additional cleans after functions and conferences training that maybe held on the client’s premises  
•    Liaise with the Building Manager and FM Manager, clients and all staff working at the building.
•    Assist the FM manager for the premises by ensuring that all contractors are carrying out their maintenance in accordance with the criteria detailed in the Planned Preventive Maintenance Schedule
•    Ensure that all compliance services for the premises take place and are recorded for insurance requirements
•    Ensure any sustainability programs or procedures by either the client or the company are implemented.
•    Ensure that the client’s requirements for staff food provisions such as fruit, snacks are ordered as instructed by the client representative.

Qualifications

•    Fluent English.
•    At least 3 years’ experience in corporate or similar environments.
•    Strong communication and organisational skills 
•    Energetic and motivated individual
•    Able to use own initiative 
•    Candidate must have a positive outlook and be a keen problem solver
•    Good MS Excel, Word and Outlook Skills
•    A team player with excellent attention to detail 
•    On occasion, attend maintenance testing may be required outside of normal office hours

About Aramark

Northern Europe - Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

Northern Europe - About Aramark

Aramark is a leading service and solutions provider in Northern Europe. We proudly support clients, partners and customers in food, facilities management, property services, and retail solutions. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you’re pursuing — a new challenge, a sense of belonging, or just a great place to work — our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com

All applications will be treated in the strictest confidence. Aramark Northern Europe is an equal opportunities employer.