Title:  Facilities Co Ordinator

Job Description

To deliver a high standard of facilities service. 
Based in Dubin 1, Spencer Dock.

Job Responsibilities

• Maintain a safe working environment for visitors and staff who work within the building by implementing regular inspections and walk throughs of the premises and identifying any potential issues for action.
• Ensure that all contractors are carrying out their maintenance in accordance with the criteria detailed in the Planned Preventive Maintenance Schedule, in the Dublin office and regional offices.
• Co-ordinate all reactive tasks are booked, communicated and completed in a timely manner
• Manage and issue work permits for all works being carried out on site. Complete meeting rooms configurations when required
• Supervise and co-ordinate third party contractors attending site and inspect works after
• Ensure the fabric and finish of the overall building is accurately maintained and in good condition
• Meeting room setup Support office relocation moves and office re-layouts.
• Complete morning check in with cleaning manager and Facilities Manager, assist where required with stock control and ordering.
• Manage day to day issues as they arise in a professional and prompt manner by adhering to either the clients service level agreement or expectancy.
• Provide support and updates to the Client’s Liaison when required on all relevant issues that arise on the premises.
• Ensure that operational standards at the building meets the clients’ requirements.
• To be vigilant to any Health, Safety and Welfare risks in the development and bring any concerns to the attention to the Client.
• Assist Cleaning Manager in the arrangements for additional cleans after functions and conferences training that maybe held on the client’s premises  
• Liaise with the Senior FM Manager, clients and all staff working at the building.
• Ensure that all compliance services for the premises take place and are recorded for insurance requirements.
• Ensure any sustainability programs or procedures by either the client or the company are implemented.

Qualifications

• Fluent English.
• At least 3 years’ experience in corporate or similar environments.
• Strong communication and organizational skills 
• Energetic and motivated individual
• Able to use own initiative 
• Candidate must have a positive outlook and be a keen problem solver
• Good MS Excel, Word and Outlook Skills
• A team player with excellent attention to detail