Title:  Department Administrator

Job Description

Aramark Property, Ireland’s largest dedicated property management firm with a portfolio exceeding 600 managed properties, is a recognised leader in the retail property sector. We are seeking an experienced Administrator to provide maternity cover within our Retail Property team. Ideally, the successful candidate will bring previous experience from within the property industry and will deliver professional, efficient, and reliable administrative support to our team of Retail Property Surveyors.

Job Responsibilities

• Team Coordination: Work closely with the Retail Property team to support key objectives, initiatives, best practices, and the consistent application of standards across the portfolio.
• Business Operations Support: Coordinate and assist with operational activities such as conferences, client reporting cycles, team planning, and internal communication workflows.
• Data Coordination: Act as a central point for gathering data from internal departments and on-site management teams, ensuring smooth information flow.
• Data Management & Smartsheet Administration: Collate, validate, and upload data into shared systems and Smartsheet platforms, ensuring accuracy, consistency, and timely updates across all datasets.
• Reporting: Prepare monthly, quarterly, and annual reports, ensuring information is professionally presented and accurate.
• System & Platform Oversight: Maintain and continuously improve reporting and data systems including Smartsheet dashboards and trackers to enhance reliability, usability, and data quality.
• Data Analysis: Produce data analysis and benchmarking for internal and external stakeholders to support the core property management function.
• Diary & Meeting Management: Organise meetings and record accurate minutes when required.
• File Management: Support the development, organisation, and upkeep of electronic filing systems.
• General Administration: Provide comprehensive administrative support to ensure smooth day‑to‑day departmental operations.
• First Point of Contact: Act as the primary contact for queries in the absence of Property Surveyors, ensuring consistent and professional service delivery.
• Provide administrative and operational support to the wider property team as needed.

Qualifications

• Highly organised, hard worker and self-motivated with an ability to multi-task and prioritise workloads.
• Highly organised, driven, and self‑motivated, with a strong ability to manage multiple priorities and deliver high‑quality work.
• Process‑focused yet proactive in challenging existing practices, offering thoughtful recommendations, and driving continuous improvement.
• Ability to follow procedures but also challenge the norm and offer recommendations with a willingness to make improvements.
• Performs effectively under pressure and consistently meets tight deadlines.
• Works confidently both independently and collaboratively within fast‑paced, dynamic environments.
• Adaptable and solution oriented, with a positive can-do attitude.
• Strong in Microsoft Excel, Word, PowerPoint supported by strong numerical ability.
• Excellent administration skills with great attention to detail and accuracy.
• Excellent communication and interpersonal skills, demonstrating strong customer and client services.