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Title:  Administrative Assistant I - Salaried

Requisition #:  408870
Location: 

Abu Dhabi, AZ, AE

Career Area:  Offshore Services
Description: 

Job Description

The Administration Trainee will provide Admin support to all departments as required.

Job Responsibilities

Provides an all-encompassing administration service to colleagues, employees, and managers in the following areas:

•    Assist the Aramco ID Clerk with ensuring the Aramco ID Database is kept up to date
•    Working closely with all departments to ensure Admin support is provided at all times.
•    Act as Aramark’s focal point for all Administration duties
•    Any other reasonable task as requested by line management
•    Ensure all training you are required to undertake is completed in a timely manner
•    General people movement around KSA in support of training / medicals
•    Assisting work permits such as Aramco IDs, Zawil & port passes and Aramco ID applications
•    Assisting Travels, flights bookings, and staff accommodation
•    Assisting with monthly reports information
•    Processing and tracking KSA visas
•    Translating letters and forms (Arabic & English)
•    Maintaining office requirements 
•    Cost capture
•    Maintain trackers and records
•    Updating maintaining crew E-files
•    Assist with arranging the ACT files
•    Assisting with maintaining and issuance uniform / PPE stocks and records
•    Assisting on medical requirements for the crew
•    Assisting / scheduling training plan for arrival crew on HSEQ and pre-mobilization briefing 

Health, Safety, Quality & Environment
•    Ensures compliance with all industry and Company standards.

General
•    The detail within the Job Description is not exhaustive, the company reserves the right to allocate and request you undertake tasks that it feels fall within your capability and remit to carry out. 
•    Provides Holiday cover for other members of the Team. 

Qualifications

•    Excellent attention to detail.
•    Exceptional communication and relationship-building skills.
•    Proficient in Microsoft techniques.
•    Ability to interact with varying levels of staff and management from various backgrounds
•    Flexibility and ability to work independently to deadlines where required
•    Fluent in spoken and written English

Education

About Aramark

Northern Europe - Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

Northern Europe - About Aramark

Aramark is a leading service and solutions provider in Northern Europe. We proudly support clients, partners and customers in food, facilities management, property services, and retail solutions. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you’re pursuing — a new challenge, a sense of belonging, or just a great place to work — our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com

All applications will be treated in the strictest confidence. Aramark Northern Europe is an equal opportunities employer.