Title:  Project Coordinator

Essential Purpose of the Position

As part of the projects department, the position holder is required to work as one of the team carrying out and assisting with all projects works assigned. The position holder will report directly to the Head of Projects who will define objectives and oversee quality control throughout its life cycle.

Key Tasks

• Provide support to the Head of Projects on a day-to-day basis
• Assist with the preparation of work-pack content inclusive of method statements, risk assessments, material & tool lists / certs, ops & maintenance data and certification etc.
• Co-ordinate the project teams in their execution of the tasks including logistics, reports, equipment etc.
• Ensure all information provided to and received from the project teams conforms to internal processes
• Monitor progress and update the project plan as necessary to ensure that delivery timescales are met
• Co-ordinate and monitor financial aspects of the project(s) including obtaining client approval for budget variance(s) through to preparation of invoicing
• Participate in periodic progress meetings with relevant personnel.
• Control of timesheets for projects resources and input of hours for submission to payroll
• Raise and issue purchase orders as directed by line manager.
• Input and administration of information contained on internal log sheets for container tracking, goods received notes, import / export, dangerous goods etc.
• Co-ordinate and monitor all deliveries, inspections and dispatch of items through the designated store / warehouse
• Co-ordinate any customs requirements for shipping / deliveries to or from international location
• Carry out other or additional tasks within his/her competency or capability as required by management

HSE - Health & Hygiene

• To conform to all ARCADION, Client, and Statutory Health and Hygiene Standards and requirements
• Ensure all company procedures, Health, Safety, Environment, and Quality standards are complied with
• To attend organised briefings, meetings and actively participates in these by constructive discussion
• To take personal responsibility for the safety of you and your colleagues

Training

• To ensure the incumbent is fully inducted and competent to perform any assigned task
• To attend all training sessions as requested to ensure 100% competency in assigned tasks

Pre-Requisite Skills / Knowledge / Experience Required to Perform the Key Tasks

• Demonstrate a courteous, professional and supportive attitude to client and colleagues
• Be computer literate in the use of MS Office & CAD systems, in particular Excel and Outlook and AutoCAD
• Demonstrate flexibility in the role
• Experience in a similar position or role desirable
• Prince2 Project Management training desirable but not essential
• Hold a current and valid UK Driving License
• Organisational and interpersonal skills
• Ability to work under pressure and handle a diverse workload
• Team working and customer focused

Performance Shall Be Measured By

• Delivery of the required services
• Accuracy and quality
• Feedback from customers
• Ability to meet deadlines

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

About Aramark

Aramark is a leading service and solutions provider. We proudly support clients, partners and customers in food, facilities management, property services, and retail solutions. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you’re pursuing — a new challenge, a sense of belonging, or just a great place to work — our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com

All applications will be treated in the strictest confidence. Aramark is an equal opportunities employer.