Title:  Administrative Support Worker

Job Description

This individual will have a professional demeanor with the ability to work effectively in an autonomous environment. In addition, you will have the ability to exercise tact and discretion when dealing with confidential and sensitive information.

Job Responsibilities

•    Greet and welcome internal and external guests at the main reception 
•    Answer the main phone line and respond to general inquiries from the public 
•    Present a positive and professional image of the organization to all visitors and callers 
•    Sign in visitors, provide temporary building passes if required
•    Maintain the daily upkeep/cleanliness of all common areas; reception, meeting rooms, copy areas, supply/storage room, lunchroom and kitchenettes 
•    Ensure all machines in common areas are functioning and arrange services as required (coffee machines, photocopiers, check-in system, etc.) 
•    Assist in meeting logistics (calendar bookings, catering, registration, check-in, room set up/clean up) 
•    Manage reception manual 
•    Liaise with building maintenance and external vendors providing office services 
•    Provide backup administrative support to the administrative team
•    Maintain the reception area to ensure it is tidy and professional
•    Deliver information to internal and external contacts via email, phone, and in person
•    Manage incoming and outgoing mail and packages
•    Assist with scheduling appointments for visitors and meeting room bookings
•    Various administrative tasks including drafting correspondence, scheduling meetings, photocopying documents, ordering couriers, and responding to enquiries
•    Other office duties as assigned

Qualifications

Minimum Qualifications

•    A minimum of 1-2 years of related work experience with increasing levels of responsibility
•    High school diploma or post-secondary certification in administration from a recognized institution
•    Expert in the use of MS Office suites (PowerPoint, Excel, and Word)
 

Preferred Qualifications

•    High degree of professionalism, excellent communication skills, and the ability to maintain confidentiality
•    Exceptional judgement and discretion when dealing with internal and external parties
•    Proven organizational, planning and prioritization skills; ability to work in a fast-paced environment and manage tight deadlines
•    Excellent communication skills, both written and verbal with the capability to manage information and correspondence on multiple levels
•    Strong attention to detail and accuracy, resourceful, able to solve problems and find solutions to meet department needs

#ACAN100

Education

About Aramark

What We Offer You 

• Time to Recharge: Three weeks of paid vacation for all new salaried hires, plus 3 personal/flex days dedicated to your mental health and well-being. 
• Comprehensive Health Benefits (No Waiting Period!): From day one, enjoy coverage for dental, prescriptions, vision, massage therapy, and more—because your health matters. 
• Future Security: A Self-Directed Pension Plan where every dollar you contribute is matched with two by Aramark—helping you grow your retirement savings faster. 
• Well-Being Support: Access Aramark’s Employee Assistance Program for confidential resources and support for you and your family whenever you need it. 
• Inclusive Community: Be part of our Employee Resource Groups (ERGs), where we celebrate diversity, build connections, and support one another. 
• Exclusive Perks: Enjoy discounts on everyday products and services to make life more affordable. 
• Continuous Learning: Benefit from Educational Assistance to support your growth, plus scholarships for your children entering post-secondary studies. 
• Career Growth: Clear career path planning and development opportunities tailored to your skills and aspirations. 
• Safe & Supportive Workplace: We are deeply committed to providing a safe, healthy, and positive work environment for all. 

At Aramark, we empower our people to create moments that matter through exceptional hospitality experiences. We serve more than a dozen industries with pride and passion, building community, connection, and careers all around the world. 

You'll be surrounded by some of the most innovative minds in the industry and powered by our shared mission to pursue what matters. Here, you'll have the opportunity to do great things for our people, our planet, our partners and our communities. We believe a career should develop your talents, fuel your passions, and enable your growth. Supported by committed leadership, you'll be empowered to try new things and find solutions to tough problems. No matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is to help you reach your full potential and pursue what matters.